Who Needs Energy & Carbon Reporting?
In Vancouver, energy and carbon reporting applies to owners and managers of large existing buildings covered by the City’s by-law. This includes commercial buildings at or above 50,000 sq. ft., as well as multi-unit residential buildings and hotels that are being phased into the program based on building size. Annual reporting is completed through ENERGY STAR Portfolio Manager and the City’s Building Performance Reporting System (BPRS), with reports generally due by June 1 each year.
For multi-family properties, the City’s guidance notes that large buildings 100,000 sq. ft. and above were brought in first, with 50,000 sq. ft. and above also included under the broader reporting framework. Residential buildings that are less than four storeys are not covered by the by-law.
- Buildings ≥ 50,000 ft² (commercial or residential)
- Excludes residential buildings under 4 storeys
- Office & retail buildings ≥ 100,000 ft² may also be subject to additional emission limits
We work with building owners, strata, and property managers across Vancouver to simplify compliance.
We Handle Every Step
Our Energy & Carbon Reporting Process
We manage the full reporting workflow required for Vancouver energy and carbon reporting, from initial setup in ENERGY STAR Portfolio Manager through BPRS submission, compliance follow-up, and record retention. Our process is designed to keep your reporting accurate, organized, and ready for review.
Step 1
ENERGY STAR Portfolio Manager Setup
We set up and organize your ENERGY STAR Portfolio Manager account correctly from the start. This includes property setup, gross floor area, occupancy, property use details, Vancouver Building ID integration, and proper meter configuration for electricity, natural gas, and district energy.
- This is the foundation of your compliance report
Step 2
Utility Data Collection & Upload
We collect, organize, and upload the full year of required utility data for your building. Whether the data comes from BC Hydro, FortisBC, district energy providers, manual bills, or spreadsheet uploads, we help ensure complete reporting with no missing periods or incorrect entries.
- Minimum 12 months (365+ days) of energy data
- BC Hydro, FortisBC, and district energy coordination
- Auto-upload, spreadsheet, or manual entry
Step 3
Data Validation & Quality Check
Before anything is submitted, we review the account for errors, inconsistencies, and missing details. We run data quality checks, verify meter information, confirm date coverage, and add required contextual notes for items such as estimated values, tenant changes, vacancies, or meter issues.
- Run ENERGY STAR data quality checks
- Resolve alerts and inconsistencies
- Add required contextual notes (vacancy, meter issues, etc.)
Step 4
City Sharing & BPRS Reporting
Once the ESPM setup is complete, we connect and share the building data with the City of Vancouver and complete the Building Performance Reporting System requirements. This includes BPRS account setup, property claiming, reporting form completion, and confirmation that the City has proper access to the required data.
- Building Performance Reporting System (BPRS) setup
- GHG By-law reporting form completion
- Property verification and data confirmation
Step 5
Final Submission & Compliance Follow-Up
We complete the final submission process and monitor the reporting status to help move your building toward compliance. If revisions, clarifications, or corrections are needed, we handle follow-up support to reduce delays and help keep the submission on track.
- Submit reports to the City
- Monitor compliance status
- Handle follow-ups or corrections if required
You receive confirmation once your building is “In Compliance”
Step 6
Record Keeping & Audit Support
We help you maintain organized documentation for future reference and compliance purposes. This includes utility records, reporting confirmations, supporting notes, and other required documentation so your building stays prepared for review, follow-up, or audit support.
- Utility bills and energy records
- Submission confirmations
- Tenant data requests (if applicable)
Records must be kept for at least 5 years
Common Challenges We Solve
We Fix the Common Issues That Delay Compliance
Energy and carbon reporting in Vancouver can become complicated quickly when building data is incomplete, property details are entered incorrectly, or the submission workflow is not handled properly. We help owners, strata, and property managers overcome the common issues that affect compliance, accuracy, and final approval.
Missing Utility Data
We help collect and organize complete building energy data.
Incorrect ESPM Setup
We fix errors in property details, meters, units, and Building ID setup.
Tenant & Shared Meter Issues
We help manage tenant data access and shared meter reporting problems.
Data Quality Errors
We review alerts, inconsistencies, and notes before submission.
BPRS Submission Confusion
We handle claiming, reporting, submission, and compliance follow-up.
Accurate, Compliant, End-to-End Support
Get Expert Help With Energy & Carbon Reporting in Vancouver
If you need professional help with Energy & Carbon Reporting Vancouver, Monolith Housing provides complete support from ENERGY STAR Portfolio Manager setup and utility data collection to BPRS submission, compliance follow-up, and long-term record keeping. We work with commercial buildings, multi-unit residential buildings, hotels, strata corporations, property managers, and building owners who need a reliable partner for City of Vancouver energy reporting and carbon reporting compliance. Our service is designed to reduce reporting errors, avoid delays, organize building data correctly, and help keep your property aligned with Vancouver Energy and Carbon Reporting By-law No. 13472. Whether you need help with ESPM setup, building performance reporting, tenant data coordination, shared meter reporting, annual energy reporting, or audit-ready documentation, we make the process clear, accurate, and easier to manage from start to finish. This aligns with the City’s reporting guide, which covers ESPM setup, utility data, sharing with the City, BPRS reporting, submission, and preserving records for five years.
